ActionAid Field Data - Privacy Policy

Last updated: June 2, 2025

This privacy policy applies to the ActionAid Field Data mobile application (the "App") for iPad, operated by ActionAid Australia. The App is designed for field data collection, project management, and participant tracking in humanitarian operations.

This policy supplements ActionAid Australia's main Privacy Policy with App-specific information.

Information We Collect

User Account Information

• Email address and encrypted passwords
• Name and role (Admin, Field Team Lead, Field Worker)
• Device identifiers for synchronization
• Login timestamps and activity logs

Project and Program Data

• Strategic goals, projects, and activities
• Key performance indicators (KPIs) and outcomes
• Project funding and donor information
• Workshop details and attendance records

Participant Information

• Names and demographic data
• Gender and age group information
• Disability status and type (if applicable)
• Location information
• Livelihood program participation
• Grant and financial support records

Media and Documents

• Photos and documents related to projects
• File metadata and compression information
• Document access logs

How We Use Information

We use the collected information to:

• Enable field teams to collect and manage data offline
• Track project progress and measure impact
• Manage participant records and program delivery
• Synchronize data across authorized devices
• Generate reports for monitoring and evaluation
• Maintain audit trails for accountability

Data Storage and Security

• Local Storage: Data is stored locally on your iPad using SQLite with encryption
• Offline Capability: The App works completely offline, syncing when internet is available
• Synchronization: Data syncs securely with ActionAid's servers using encrypted connections
• Access Control: Role-based permissions limit data access
• Audit Trail: All changes are tracked with timestamps and user identification

Data Retention

• Project data is retained for 7 years after last activity
• Participant records are maintained according to program requirements
• Deleted records are soft-deleted and retained for sync purposes
• Media files are compressed to save storage space

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate data
• Request deletion of your data (subject to program requirements)
• Export your data in standard formats

Third-Party Services

The App does not share data with third-party services. All data transmission is between the App and ActionAid's secure servers.

Children's Privacy

The App may collect information about program participants who are minors as part of humanitarian program delivery. This data is collected with appropriate consent and safeguards in accordance with ActionAid's child protection policies.

Changes to This Policy

We may update this privacy policy from time to time. We will notify App users of any material changes through the App or email.